The best way to design slides for webinars

How to design slides for webinars and video presentations:

When you design slides for webinars and video presentations, it’s important to get right. Follow these “how to” tips to improve your meeting productivity!

How to design slides for webinars: Ready for 9 Tips? Let’s go!

1. Use visuals as well as words for stronger communication
2. Fill in the dead air both visually and verbally. Seeing and hearing the message at the same time helps everyone to follow along and retain the information.
3. Hold visual interest (avoid distractions / multi-tasking by the viewers) by using infographics and other imagery. Keep text content as light as you can, and aim to show more visual elements than words.
4. Don’t over-do animation. There can be a screen lag and you don’t want viewers to miss key content due to animation. Likewise, best not to animate content to disappear, in case people are tuning in and out.
5. Do however, use animation to show content slowly piece by piece – this avoids cognitive overload, ensures they stay in sync with what you are talking about, and helps hold their interest when it’s obvious that there is more to come on each slide.
6. You may still be asked for a copy of the slides, so if you do send always make sure a key message is clearly identifiable on each slide. We recommend using the slide heading for this.
7. If viewers are using laptops or monitors, you can use a smaller font size than for an onscreen presentation. Knowing if anyone is on a mobile device would change this of course, and you’d still need a minimum of roughly 20pt like you would for a slideshow.
8. You can also get away with a more muted colour palette in webinars compared with when projecting your slides (where contrast is more important).
9. Interactive tools are powerful keys for audience interaction. You could consider taking a poll or asking a question and requesting for answers via the chat function.

Other Steps:

Before: Be nice and break the ice

I know, groan, but it could be a good way to start off the interaction by going around your virtual audience and asking them to introduce themselves. When the introductions are done, give your audience an overview on what to expect during the presentation. Depending on the length of the presentation you may want to factor in some breaks to give people the opportunity to stretch, take a loo break, or get a drink.

During: Slow down and focus your audience

When speaking consider that there could be a slight lag and speak slowly and clearly. To prevent your audience from becoming distracted, the screen should always tell them what is going on – then there is no need for them to switch between programs and lose focus.

Bonus step: A bit of etiquette, please and thank you

Finally, don’t interrupt other speakers or speak over them. If there is a mess of noise your audience will stop listening. Mute yourself as a rule, but be ready to join in – don’t let those tumbleweeds roll!

Good luck when you design slides for webinars and video meetings!

Things to consider when presenting to large audiences.

Things to consider when presenting to small audiences.

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Frequently Asked Questions:

How can I effectively design slides for webinars to enhance communication?

To effectively design slides for webinars, combine visuals with text to reinforce your message. Use infographics and imagery to maintain visual interest, while keeping text minimal. This approach helps viewers follow along and retain information better.

What should I consider regarding animations when I design slides for webinars?

When you design slides for webinars, avoid overusing animations as they can cause screen lag and make viewers miss important content. Use animations to reveal content gradually to prevent cognitive overload and keep the audience engaged, ensuring they stay synchronised with your presentation.

How do I ensure my slides are readable on different devices when designing slides for webinars?

When you design slides for webinars, use a smaller font size if viewers are on laptops or monitors, but ensure a minimum of 20pt for readability on mobile devices. Adjust the colour palette to be more muted for webinars, as contrast is less critical than in projected presentations.

How can I increase audience interaction when I design slides for webinars?

To increase audience interaction when you design slides for webinars, incorporate interactive tools such as polls or questions, and encourage participation via the chat function. Starting with an icebreaker and introducing interactive elements can keep the audience engaged throughout the presentation.