Our guest author for this post, Anthony Booty of exhibiting specialists Guardian Display, explains the importance of graphics when it comes to attracting visitors at a trade show.
Anthony: “Over the past ten years, the team at Guardian Display has installed a ton of graphics at trade shows and conferences. We have fixed them to stands large and small. To walls, to free standing signs and a host of custom made fixtures too. It’s fair to say that we feel confident to advise our clients on the best approach for using display graphics to best effect. Having said that, getting it right can be tricky especially when businesses feel tempted to save money on graphics and concentrate on other display aspects instead. However, the potential low impact impression you’ll create by using weak, poor-quality graphics is one you won’t want to risk at your next event.”
Here are seven tips to keep in mind when thinking about your graphics at an exhibition or live event.
Size and placement are important
There’s no point commissioning a graphic designer to come up with something that boldly represents your brand in all its glory, only for nobody to be able to see it!
Test out the visibility of your display before you go to site.
And, don’t forget to check for typos, too as part of your pre-event check.
There isn’t much worse than a mistake in two-feet high lettering that you only discover on exhibition day itself!
Go big with your logo
“People already know who we are,” some companies tell us, preferring to get on with engaging potential customers at their stand rather than showcase their logo.
But, do you know what…they are missing a trick.
If people remember your logo, they’ll remember you…so display it big, high, and with as much emphasis as you can.
Colour and quality are king
Unless you have all the professional resources to hand, don’t try and print your own images. You’ll simply stand out amongst your competitors for all the wrong reasons.
The high quality definition that professional design and printing brings will impress your visitors, conveying the image that your company is just as high quality!
Colour-wise, choose hues that work well with each-other, avoid using different shades of the same colour, and avoid anything too abrasive or mismatched.
Be clear with your messaging
Don’t be half-hearted, or give in to the temptation of trying to appeal to anyone and everyone with your brand message.
Where possible, keep it light-hearted and playful, or serious and meaningful.
You can’t have both…or at least we haven’t seen any successful combination attempts!
Try a clever tagline or catchphrase – if it is clever or catchy.
Remember to use a clear typeface, so all your hard work isn’t wasted on the day.
Remember that graphics tell a story
When it comes to stories, people tend to prefer new, compelling tales to the old ones they’ve already heard many times before.
Don’t be afraid to update your graphics if you feel they’re starting to look tired.
Remember that your stand isn’t a brochure
Brochures are luxurious and aspirational (well, at least they should be!).
You hand your brochure to a visitor, with the hopeful intention that they’ll pore over it later on with their drink of choice.
By contrast, your event stand needs to capture immediate attention, so make sure that yours has a strong focal point, with clear and friendly images that support your chosen message.
Put your graphics in the spotlight
After all that effort, it would be a shame not to really, wouldn’t it?
Imagine the dazzling impact your company could make if your stand had the right kind of lighting…seen from across the room and completely obliterating your competitors’ attempts to shine in the process?
Our friendly and professional team would be delighted to help you achieve all of the above at your next event. Let’s talk about turning your graphics into a sales tool for your business in the world of live events.
Helping clients transform their event spaces & exhibiting results | Sales Director, Guardian Exhibition & Display
Call: 01702 662111
Our PowerPoint Designers and Presentation Specialists can help with your next project. Whether you have a big presentation for a conference that you want to really want to wow the audience with or need a new, professional-looking corporate template (or in fact if you need anything PowerPoint-related), here at Presented we have the knowledge and skills to bring that about.
Here is a little insight on how we work our Presented magic.
Restructure and messaging
Upon receiving your content, the first thing we do is read through it and think about the structure. We know that the message is the most vital part of your presentation and we follow proven scientific principles to get it right. We will restructure your presentation to deliver a compelling story that’s easy to understand and remember.
We will improve the communication of each slide by adding new meaningful headings and creating bespoke/relevant visuals, removing any unnecessary content and where required spreading information over more than one slide to really bring out your key messages. There are scientific principles we follow to help your audience to best understand the message behind your slide content.
New presentation design
Our amazing team of designers will create design concepts, based on your brand guidelines – i.e. using your colours, illustrative style, fonts etc. We will keep your presentation template branding, and redesign only a sample – we will await your guidance on your design likes/dislikes.
Here are some before and afters from our portfolio:
Specialist slide build
Once a presentation design sample is approved, we then build your full deck of slides using the style of the design concept you have chosen.
We can create dynamic animations and triggers to bring your content to life and give your presentation even more “whizz bang”. We know that when it is done well, animation can 1) help get your message across, and 2) focus your audience on the important points.
Things you didn’t know were possible in PowerPoint
Did you know… all of this is doable in PowerPoint:
- Hidden menus
- Custom slide shows
Check out some more of our blogs and links to our Presented vimeo page to see some of the stunning things we have done in PowerPoint.
As well as the visually impressive wizardry, we have awesome technical skills too
If you require a new basic template, we will use the master slides to build a basic template as we create your presentation. This includes your colour palette, fonts and common slide elements. We can also optimise the presentation to suit different mediums at a later stage if you’d like (e.g. for print, to send on email, to present on iPads etc.).
If you would like to experience how Presented’s presentation specialists can use their skills and knowledge to make magic and transform your presentations simply get in touch.
Word template designers
We didn’t want to shout about it, as it’s probably not cool at all: but we also have Word template designers here at Presented. (Obviously you already know that PowerPoint is our main cool-tool).
So if your company’s Word templates need some TLC, drop a line to email@example.com
How to make your presentations reflect the value of your business.
Step 1: Save time and stress by getting us, the experts, to do it for you!
I’m kidding, but also not kidding – you and your team have better things to do than slog away for hours in PowerPoint. We hear hundreds of sob stories every year about how many hours are wasted putting poorly designed presentations together.
We have the speed and expertise to take this pain away from you. And once you have a well designed set of slides – in a functional and easy to use template – you’ll find it easier and faster to maintain that standard. After all, most slides can be reused over and over, so if they already look amazing, then you’re set. It’s a worthwhile investment.
Step 2: Evaluate what your company is presenting
Many presenters think that what they do is fine – because everyone else is looking the same. But this should not be permission to keep producing low level presentations. A recent contact heard that his Sales team were satisfied with their presentations as they claimed to be “the best of a bad bunch.” His response?
“I don’t want us to be at the top of the shit pile!”
Step 3: Make some simple changes
So, don’t settle for mediocrity: improve your presentations and your results / conversions / goals will improve too. The design council reported that for every £1 spent on design, you get a £4 return*.
We can help you; working with us isn’t at all painful, and you’ll have something beautiful/valuable to show for it. If you prefer to make your own small improvements, here are some pointers:
1) Avoid bullet points & paragraphs.
Alternative ideas to a list of bullets include popping each sentence into a shape (e.g. a square) and laying those out on the slide in a grid. And avoid paragraphs: do we need to tell you this!? Reduce your text so that it’s good for your audience to experience. They don’t want to read, they want to listen. They cannot listen if you’re presenting them with loads of text to read.
2) Use diagrams, icons, images – that are relevant
I think everyone knows “less text, more images”. But it’s best to avoid photography as it’s usually distracting to your message. Indeed, having no photo is often better (from a communication point of view) than one that looks amazing but is purely decorative. One of the few exceptions is when you’re sharing a photo of your product.
Instead, text content can often be transformed into infographics, data can be visualised in charts instead of tables, icons can be used to code recurring themes, and diagrams that build with animation can dramatically simplify processes and other complex content.
We love to transform all sorts of content types. It can be challenging, but our team have loads of creative ideas and love the challenge.
3) Follow your branding.
If you’re following a company template: Stick to your colours. Stick to your fonts. Use Layouts within your Slides Masters (these should be included in any decent template). Obey where your content should be located – you might follow a grid, or have a simpler rule to keep within certain margins. It looks terrible if your slide titles are inconsistently located or styled, or if everyone is doing different things. Try using the Reset button, or use guides to visually confirm the positioning.
Finally – here are some before and after samples to illustrate some of the above points:
BEFORE POWERPOINT SLIDES:
AFTER POWERPOINT SLIDES:
We are here to help you. To discuss more ideas or if you’re convinced you need to stop wasting your own time designing and endlessly formatting PowerPoint and Word – just drop the team an email, or give us a call.
Our working memory is limited. Our brains can only absorb a certain about of information when new ideas are shared or presented to us. To make your presentation truly memorable you need to consider the limits of working memory and ways to reduce cognitive load. It doesn’t matter how charismatic and entertaining you are, if you overload the memories of your audience, they simply won’t remember it all.
When designing your PowerPoint presentation think about what information you want the audience to take away with them, what are your key messages (think in 3s). Make sure these points are emphasized and explained simply without any extraneous “noise”. Include a menu at the start of the presentation and reduce the text on your slides as much as possible. If you are presenting live you do not need to have every word on the screen – your slides should be a visual aid.
One consideration is the complexity of your content – is your subject matter difficult to explain and therefore difficult to learn and remember? As a presenter it is your job to keep your message simple in order to keep your content memorable. This may mean that you are required to break down more complex information into smaller, simpler parts. Similarly, with charts and diagrams, break them down into smaller pieces and use animation and slide transitions to accentuate how everything comes together and highlight key numbers.
Clearing the junk to reduce cognitive load
The human brain prefers spatial, visual learning and it has been shown that people have 6x better recall when both verbal and visual channels are used together. Avoid extraneous data overload and make it easier for yourself – do not try to describe what can be visualised. Compare these two pie charts, created using the same data. The aim is to highlight the sales on a Friday compared to the rest of the week:
The chart on the left requires the audience to work – they must refer to the legend to figure out what’s what whereas the chart on the right tells an instant story. The amount of “junk” on the chart has been minimized and the Saturday to Thursday information combined to emphasise the point being made.
The use of imagery
In terms of imagery, spatial contiguity proves that learning improves when words are placed near relevant pictures. In other words, using images or graphics to support your text prompts learning. Just make sure your choice of visuals supports your key message. Imagery should “connect the dots” for your audience, so that they can understand more quickly what you’re presenting to them.
As you put your PowerPoint presentation together keep in mind the limits of human working memory – in other words, work to reduce cognitive load. If you aim for simplicity your information will be remembered.
For more information on how we can help you create memorable PowerPoint presentations please contact the Presented team.
Notes View is often ignored
We all know that PowerPoint slides should be more visual and less text heavy. It’s better for the audience, better for your speech delivery, and better for engagement levels. Plus you look better when they are nicely designed. But even if you create a beautiful, light and visual set of slides – you’re then often faced with the challenge that half your audience won’t be at the meeting and want to be sent a copy of your presentation. Or they do attend, but still request a copy to review or circulate afterwards. You know this from the start. And so you “have to” add more text here and there to explain your stuff. And perhaps a bit more text here just to avoid confusion, or there to make another point, or for the sake of clarity, then maybe you make one more point. Just to be safe. And unsurprisingly, you’re left with a presentation that is frankly a disaster to present. It’s simply become a document instead (or a “slideument”).
You know of course, that you should put your script in the Notes View area, but even if you do this – they are unformatted and look naff.
The 2 version solution isn’t great:
So the widely suggested solution is to create 2, yes two, versions of your presentation. One beautiful visual thing for presenting, and one less charming but very informative text version for printing or email distribution. But you will possibly be doubling your work load and making last minute edits twice: most likely the night before. That might be manageable (yet annoying), but all too often colleagues will also make edits or give feedback… and the number of versions around can get confusing and overwhelming. And when you reuse these presentations in the future – that’s where you really start to edit in double, or quadruple…
Why text heavy slides are so bad:
It really is important that you don’t present these text heavy slides. The more text the audience is reading – the less they are able to listen to what you’re saying. Your slides are jammed, look a bit naff – so are not a great way to represent your company. For everyone, reading is like listening to a voice inside your head reading out-loud. Out-loud inside your head that is, don’t worry: they can’t hear you. (It’s the talking to yourself you need to worry about). So when listening to themselves read, your audience will struggle to listen to you, the presenter. This shouldn’t be a newsflash – but millions of presentations created every day ignore this.
The not-so big reveal: The solution = create ONE version!
Right, so just use one version. Use a beautiful light visual deck that will reflect your value. However, also use the Notes Area in PowerPoint to add the extra detail. Wait though, there’s more: You can style the content within Notes View so that it looks professional and complements your slide design. This is not the same as just viewing the Notes Pane beneath the slide (see images below).
Visual slide with Notes Pane in use, shown in Normal View. These would be the slides you present.
Take a look around PowerPoint – there is a Notes Master as well as a Notes View: use both of these to create pages that will work well by sending via email as a PDF.
Choose to print the Notes Pages within your Print Options. You’ll see something like this:
Slide within Notes View – formatted, designed, extra detail added. Select “Print Notes Pages” and print to PDF in the Print Options.
…and send that PDF to those who weren’t at the meeting. One version is the best solution. Plus, this enhanced one version contains your script (i.e. the image on the left, which you can see when you present using “Presenter View”).
With your script there you don’t need to worry about having a mind blank mid-way through. And colleagues or teams could present these scripted versions too and help the whole company to stay on message…
(The minor downside of a PDF is that you’ll lose any cool animation – still, you could email over the PPT as well as the PDF. If you’re sure they will look at both…!)
If you think this Notes View solution will help you or your teams, please get in touch.
We can help get you started. Good luck out there!