5 Presentation mistakes that you can’t afford to make

Presentations can be tough. There’s a lot to remember and standing up in front of a room full of people can be nerve-wracking enough without the worry of making presentation mistakes.

The more prepared you are, the more successful your presentation will be. So have a read through these 5 presentation mistakes to ensure that you don’t make them:

1. Don’t try to cram in too much information
There’s no point having a 40 minute presentation if your timeslot is only 30 minutes. Find out in advance how long you have and practice your presentation to make sure you can fit everything in without rushing it.

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2. Don’t read the text directly from the screen
There’s no point filling your slides with text and then just reading it out loud to your audience. They will get bored and no one will be listening to you as they can’t read and listen at the same time. Instead just add the main headlines, and a visual to support it; if you have researched your subject and practiced your presentation you should be able to talk your audience through the rest of the info.

3. Don’t pace up and down
Pacing can be a sign of nervousness and you don’t want your audience to know that you’re nervous. Moving around is fine, just try and do it purposefully so as not to distract from your presentation.

4. Don’t talk too fast
Nerves can also cause you to talk too fast, this may make it difficult to follow the presentation. Take a deep breath before you start and remember to pause between slides.

5. Don’t forget to prepare for questions
You might think you have covered everything in your presentation but there are bound to be some questions from the audience. Be prepared for questions by fully researching your subject as well as your audience to find out their level of knowledge on the topic.

 

Presentation mistakes can be avoided – do you have any other items to avoid? Tweet us @presenteduk.

10 presentation apps you need to download now

More and more people are abandoning their laptops and using tablets to present. If you use a tablet in your presentations there are all sorts of presentation apps available, both Apple and Android, to make your life easier.

Here are 10 presentation apps that we think are worth downloading…

1. PowerPoint, FREE
If you’re a PowerPoint fan but like the flexibility of using a tablet then you can install the app to open, create and present PowerPoint files as easily as if you were using your laptop.

2. Keynote, £7.99
Keynote was built especially for iPad and iPhone, and is a great alternative to PowerPoint if you’re not a Windows user.

3. Slideshare, FREE
This is a really useful Android app for sharing and viewing presentations online. Ideal for finding inspiration or sharing ideas with colleagues. slideshare.net

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4. Haiku Deck, FREE
If you have no design skills Haiku Deck is an easy way to create presentations using stock photography, filters and fonts. You can also share your work on social media, and view on any device.

5. Prezi, FREE
This app allows you to you create, edit, present and watch prezis directly from your iPad.

6. Glisser, FREE
If you want an interactive audience experience then this platform is definitely worth using. Enabling real-time polls, digital Q&A, social sharing, likes and slide downloads for the ultimate engagement experience whilst also collecting valuable interaction data. Glisser.com

7. Analytics HD, $5.99
This is an essential app if you need to check Google Analytic stats before a big meeting or share stats and graphs in a presentation.

8. Slide Shark, FREE
Upload your PowerPoint presentations from your iPad or laptop to an online account and then use this app to show your presentation on your tablet or phone, and broadcast on the web.

9. Canva, FREE
If you want to create graphics to import into your presentations this app is a really easy way to design professional looking visuals using the photos, fonts and graphics provided.

10. Corkulous, FREE
This is great tool for planning a presentation as it lets you pin ideas and to-do lists, and brainstorm when you’re on the go.

Do you have any other must-have apps on your tablet or smartphone? If so we’d love to know which ones you recommend – you can tweet us @presenteduk.

5 tips to help you remember your presentation material

One of the most nerve wracking parts of delivering a presentation can be worrying about forgetting your presentation material. You can of course print out notes to guide you, but you want to avoid reading everything straight from a piece of paper if you want to engage your audience (and also if you want to look like you know what you’re talking about!)

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If you’re prone to forgetting things it might be worth training your brain. Here are some proven tips to help improve your memory…

Visualise your content
Most people remember visual content easier than written content. Mind maps are diagrams where you lay out your presentation content in a visual shape rather than as a list, and are proven to increase memory retention. When you try to remember part of your presentation you’ll picture the image of the mind map which is easier to recall than a long list.

Read and Repeat
Research shows it takes 8 uninterrupted seconds for information to enter into your memory. Focus on your text for at least 8 seconds, look away and try to remember it, then read the information again and repeat as many times as necessary.

Rehearse
Researchers have found that memory improves over 10% when words are spoken out loud, so practice beforehand to maxmise the chances of remembering your content. It’s also worth rehearsing your presentation just before you go to bed as sleep helps to consolidate recently learned information.

Group items together
It’s much easier to remember information in chunks rather than in a long list, so if you have a list of stats try breaking them down into sets of three to five.

Take a break
It’s important to rest your brain and not overdo it. Set your alarm to make sure that you take regular breaks and go and make a cup of tea before beginning again.

 

We hope that these tricks help you to remember more of your presentation content.

10 PowerPoint hacks to save you time

This might sound familiar: you’re at work with a million things on your to-do list, one of which is creating a PowerPoint presentation. You probably end up rushing through your slides and not giving your full attention to the layout and design as you’re a bit short on time. If that’s you – then you might find our PowerPoint hacks really useful!

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The 10 PowerPoint hacks below will speed things up and free up your time to spend concentrating on the design and messaging of your slide deck.

1. Changing image size
Changing the size of an image is important not to screw up. As you drag a corner handle of the image to alter the size, hold down the Shift key to avoid skewing it out of proportion.

2. Aligning objects
Wonky objects can make even a great design look amateur. It’s worth lining things up evenly. Select the images you want to move and hold down the Ctrl key while using the arrow keys, for smaller movements than the arrow keys alone. For perfection (recommended), select all of the items, go to the Drawing tab and find the Align tools in the Arrange group.

3. Quick Access Toolbar
If you find yourself doing the above point more than once, you should add your favourite buttons to the top of the page so that they are easily accessible. Right click the top of the screen and select ‘Quick Access Toolbar‘. Select the icons you want to add. This is an essential hack for the team here at Presented.

4. Aligning text
To quickly align text within a box: to align right press Ctrl + R. To align left press Ctrl + L, for center press Ctrl + E and to justify press Ctrl + J.

5. Selecting small objects
Grabbing smaller objects can be a bit tricky, especially with layered content. To avoid messing around: Once you have one object selected, then simply press the Tab key to toggle through all of the objects on the slide. (Shift + tab to go backwards.)

6. Change the case
To change any text into upper or lower case without retyping it, you just need to select the text and press Shift + F3. Repeat this for different case options.

7. Change the font size
To speedily increase the font size of text: use Ctrl+Shift and <  or > buttons on your keyboard (comma and full stop). Or use Ctrl + [ or ].

8. Format painter
To copy the format from one object to another, simply select the original object and press Ctrl+Shift + C to copy format and Ctrl+Shift + V to apply the format.
And if you want to multiple apply the format painter – then double click the button. It keeps it turned on.

9. Grouping
To group objects together, just select the objects and press Ctrl + G. To ungroup, press Ctrl+Shift + G.

10. Draw straight lines
Hold down Shift while inserting a line to make sure it is perfectly horizontal or vertical or at a 45-degree angle! Don’t just draw it without the Shift…
(check the line size if a line looks wonky – if one of the values isn’t at 0.0cm then it make it so!)

We hope these hacks save you some time on your next presentation!

Or, don’t bother with these hacks and simply outsource it all to the speedsters at Presented 🙂

P.S. If you’re a Mac user… well, it’s usually similar and with the Cmd button. Otherwise… search for it on the internet (and hope it exists!)

5 ways you can apply neuroscience to presentations

Applying brain science to presentations is a big thing here at Presented. We’re expert in the neuroscience behind presentations, and how correctly applying this neuroscience can help an audience to understand and remember your message.

Sadly, neuroscience is almost universally ignored by businesses. We let ourselves down with slides that make it a real struggle for our audience to understand our message, let alone remember it.

For example: we talk while audiences read. We show graphics that aren’t relevant. Our colours aren’t used consistency for meaning. There’s no navigation. Labels are far away from the objects they describe. Charts are heavy with “junk”. Headings aren’t meaningful. The messages are lost. The presentation structure is ineffective.

To start presenting better – read and follow these 5 ways you can apply neuroscience to presentations:

Apply neuroscience to your presentation:

apply neuroscience to presentations

Apply neuroscience to presentations

Tell a story
Sometimes the content of our presentations isn’t the most exciting topic. So mimicking the structure of a story with a beginning, middle and an end can make our presentations easier to grasp, follow and remember. Make it clear why the story is relevant to your audience (the beginning), raise and resolve all the issues (the middle), and summarise and wrap up concisely and clearly (the end).

You might think it has a story structure – but be objective and analyse it. Really apply the dynamics of a story plot line. It helps your audience a great deal

 

The 10 Minute Mark
Research shows that an audience is most attentive at the start and end of a presentation, with attention decreasing dramatically every ten minutes. To avoid losing your audience break your messages into ten minute chunks. At the end of each section do something to hold attention, such as play a short (relevant) video or ask a question. Even a pause and a joke (use wisely) can help to chunk time and messages.

Play on emotions
Emotions help us relate to a story. Admittedly it can be difficult to make a corporate presentation emotional, but if you can talk about a problem that affects the audience themselves you will have their attention right away. Pulling on so called heart strings can increase the memorability. As can using anecdotes and stories to bring each point more vividly to life.

Be visually appealing
Visual information is much easier to remember than oral information. Using relevant imagery or graphics in your presentation will grab your audience’s attention. It will also make it easier for them to remember what they have seen once the presentation is over.

Limit the text
As mentioned above people cannot remember too much information in one go, so don’t fill your slides with text. Use one message per slide and use well designed visuals to replace text content where possible.

For further information on applying neuroscience to presentations please get in touch!

5 tips for presenting to small audiences

In a previous blog we described 5 tips on presenting to large audiences. Now is the turn for small audiences.

Small audiences don’t necessarily equal easier audiences.

You may feel just as nervous presenting in-front of co-workers where all eyes are on you, as when you present to a large, faceless crowd. Somehow the small audience is more of a test – they can ask questions, interact, and really put you on the spot.

Of course, presenting to small audiences is very common in business places and used for sales pitches, training and internal updates to name but a few.

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5 tips to help you present to small audiences…

1. Know your audience (or research them)
For small groups you can deliver quite a focused presentation. You should find out beforehand who you are presenting to, what they are expecting to get out of the presentation, and how much they already know about the topic. So go ahead and ask them! By email, a survey or a phone call.

2. Customise your presentation
You should tailor your slide design to your audience once you know more about them. If your presentation is a sales pitch you might want to use the company’s brand colours in your design. You might also get away with more detailed visuals or graphs if the audience is closer to the screen (but not too much to overload them!).

3. Make a connection
With a small audience you can (and should!) make eye contact with everyone in the room. Smaller groups will be more willing to interact with you, so it’s much easier to ask questions along the way and get input from your audience. Try not to “perform” when it’s a small group, it won’t seem authentic. So to connect – be conversational, be approachable, and relax.

4. Check your audience are with you
Being able to see the faces in your audience means you can get an idea of how well the group are following and understanding you. If you see confused expressions you could slow down and ask if anyone has any questions. If you see people are not looking at you, they may be losing interest – so that could be time to change the tempo (or show a video, or ask a question, or simply do something different) to get their attention back on track!

5. Handouts
In a larger presentation where it’s not always possible to provide handouts for everyone. This can lead to making sure that you cover as much information as possible within your slides (again, without overloading!). But when presenting to a smaller audience you can leave out that extra information if it isn’t absolutely essential, and include it on a handout to leave with the group at the end of the session.

Whatever size your audience – we can help you design something that really impresses. Drop us a line to get a no-obligation quote.