5 ways to SAVE TIME in PowerPoint


Save time in PowerPoint by learning from the experts: the team here at Presented are quick and fast at formatting. Years of working as presentation specialists mean that we have gained quite a few tips and tricks.

These 5 working methods to save time in PowerPoint are essential tips that we couldn’t live without…

 

  1. Using the Reset button

It’s surprising how few people know about this button. So long as a slide is correctly using layouts and placeholders, then resetting a slide is the best way to get a consistent looking professional deck fast.

Give it a click and see if anything happens to your slide. If you are using a company template then content should move and automatically format to the house style.

Even if the only layout you use is “Title Only”, then Reset gets all your titles across all slides in the same place and same style every time.

 

  1. Using layouts and templates correctly

The above tip won’t be much use if you aren’t actually using a template. And if you aren’t: why not? Even for custom use decks we’ll set up a few layouts in the masters to help us format the rest of the deck as quickly as possible.

Using a template is also vital for design amends. For example, if you have 60 slides and your boss wants the title style to be larger and bold now? Well you can make that change in the master and it’ll just take one edit, rather than 60 (one for each slide).

Actually applying layouts to your slides will also make your deck look how it’s supposed to look. And it takes you no time at all. Changing from 1 column to 2 column? There might be a layout for that. MUCH faster than fiddling on the slide and finding that it’s not quite the same as the previous slide…

 

  1. Quick access tool bar

There are a lot of buttons on the ribbon. We get it. But Microsoft have buried the ones we want to be handy so they are in sub menus (e.g. Arrange > Align > Right Align). So it takes multiple clicks to access these tools. But we can reduce that to one click by adding  buttons to the top of the window so that they are easily accessible.

Either right click the top of the screen and select ‘Quick access tool bar’ to select the buttons you want to add. Or, go to the button itself and right click it to ‘Add to Quick Access Toolbar’. Either way, this is an essential hack for the team here at Presented.

 

  1. Format painter

To copy the format from one object to another, simply select the original object and press Alt + F to activate the Format Painter. (Or click the Format Painter button on the ribbon – it’s below the Home tab).

You can also right click any shape that you’ve styled correctly, and choose “Set as default shape”, so that all future shapes follow that same style. The same is true for a text box and a line.

 

  1. F4

F4 is a great key for reducing mouse movement and clicks, and for saving time in PowerPoint.

Whatever formatted you just did: pressing F4 will repeat it. Have a go. It can really save so much time!

 

We hope these tricks help you to save time in PowerPoint! If you have any other great PowerPoint hacks why not tweet us @presenteduk